Scott Leber
419-465-2294
Cell: 419-706-5850
Michael G Parker
567-205-0001
Cell: 419-704-2549
Brian A Miller
419-541-1148
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ERIE COUNTY, OHIO USA
September 10, 2025
CALL TO ORDER:
Trustee Scott Leber called the meeting to order at 7:00 pm.
PLEDGE OF ALLEGIANCE:
Trustee Scott Leber led the Pledge of Allegiance.
ROLL CALL:
Trustees Leber, Miller, Parker, and Road Superintendent Andy Dunlap were present at roll call. Officer Pelletier was also present.
MINUTES:
Fiscal Officer Pelletier electronically distributed the minutes before the meeting for approval.
Motion
Mr. Parker moved to approve the minutes, and Mr. Miller seconded the motion. A verbal vote was taken, and the motion passed unanimously.
GUESTS:
No guests were present
ZONING INSPECTOR
Zoning inspector Dunlap sent two letters regarding yard cleanup on Patten Tract.
A flock reader to improve coverage is being considered in Oxford Township.
Zoning Inspector Dunlap approved two shed permits.
ROAD SUPERINTENDENT:
Oxford Township received a $38,000 sign grant for 2026.
Oxford Township is looking to buy a forklift and is exploring options. If any residents know of one for sale, please contact the township.
Two pallets of crack sealer (2400 lbs) were used on Thomas Road.
On October 17th, the final shelter house rental will mark the end of the season, and the portable bathroom will be returned to Prestige Rentals.
The Road Superintendent fixed the mailbox and the timer on the outdoor light.
Road Superintendent Dunlap submitted a final breakdown of the 2025 Oxford Township Road Repairs:
Leveling Course Used – 465.26 Ton2025 Oxford Township Paving Report
Huber Rd Project
Leveling Course Used - 336.25 Ton
Leveling Course Bid - 365 Ton
Under - 28.75 Ton
Top Course Used – 550.57 Ton
Top Course Bid – 546 Ton
Over – 4.57 Ton
Lovers Lane Rd Project
Leveling Course Bid – 482 Ton
Under – 16.74 Ton
Top Course Used – 636.97 Ton
Top Course Bid – 722 Ton
Under – 85.03 Ton
Higbee Rd Project
Leveling Course Used – 142 Ton
Leveling Course Bid – 82 Ton
Over – 60 Ton
Top Course Used – 132.38 Ton
Top Course Bid – 123 Ton
Over – 9.38 Ton
Berming For all 3 Projects
# 411 Berm Stone used – 320.93 Ton
# 411 Berm Stone Bid – 560 Ton
Under – 239.07 Ton
Trackless Tack for all 3 Projects
Tack used – 146.58 Gallons
Did not bid this item out
Asphalt Totals
Asphalt used – 2,263.43 Ton
Asphalt Bid – 2,320 Ton
Under – 56.57 Ton
TRUSTEES
Trustee Leber:
Trustee Miller:
Trustee Parker:
FISCAL OFFICER:
COMMUNICATIONS:
No communications from Sheriff Sigsworth.
OLD BUSINESS :
There is no old business to report.
NEW BUSINESS:
RESOLUTION
A RESOLUTION TO APPROVE APPROPRIATIONS (THEN AND NOW CERTIFICATE) FOR OXFORD TOWNSHIP
WHEREAS, Ohio Revised Code 5705.41(D)(1) provides that if prior certification of funds by the fiscal officer was not obtained before the contract or order involving the expenditure of money was made then the fiscal officer may instead certify; and
WHEREAS, that there was at the time of the making of such contract or order and at the time of the execution of such certificate a sufficient sum appropriated for the purpose of such contract and in the treasury or in process of collection to the credit of an appropriate fund free from any previous encumbrances; and
WHEREAS, Thus, the fiscal officer is certifying that there were appropriations available and funds in the treasury or in the process of collection at the time the contract or order was made (then), and there are still sufficient appropriations and funds in the treasury or in the process of collection at the time the certificate is being issued (now), and
WHEREAS, the amount of the certificate exceeds $3,000.00.
NOW, THEREFORE, BE IT RESOLVED by the Oxford Township Trustees:
SECTION I. It is hereby certified that both at the time of the making Purchase Orders Nos. 111-2025 and 112-2025, the amount of funds required to pay these purchase orders have been appropriated for the purpose of said purchase orders and is in the treasury or in the process of collection to the credit of the funds free from any previous encumbrance.
SECTION II. It is found and determined that all formal proceedings and actions of this Board concerning and relating to the passage of this resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22, of the Ohio Revised Code.
Supplemental Appropriation for $83,964.10 for Road and Bridge
Supplemental Appropriation for $83,964.10 for Gas Tax
Motion
Mr. Miller motioned to approve the Supplemental Appropriation for $83,964.10 for Road and Bridge, seconded by Mr. Parker. The motion passed after a unanimous vote.
Motion
Mr. Parker moved to approve the $83,964.10 Supplemental Appropriation for Gas Tax, which Mr. Miller seconded. The motion carried after a unanimous vote.
Fiscal Officer Pelletier requests a motion to declare the old printer surplus.
Trustees Discuss Homestead and ramifications for senior citizens.
Trustees discuss purchasing a gift card for a resident who graciously removed a fallen tree for Oxford Township and refused compensation.
Trustees discuss purchasing a gift card for a resident who graciously used brush mower on township roads for Oxford Township and refused compensation.
Motion
Mr. Miller motioned to declare the old printer a surplus, and Mr. Parker seconded the motion. The motion passed unanimously after a vote.
Motion
Mr. Parker motioned to buy a gift card for Duane Stieber, and Mr. Miller seconded it. The motion passed unanimously.
Motion
Mr. Parker motioned to buy a gift card for Tommy Weilnau, and Mr. Miller seconded it. The motion passed unanimously
Motion
Mr. Miller moved to pay all bills for Oxford Township, seconded by Mr. Parker. The motion passed unanimously.
Motion
Mr. Parker moved to adjourn, and Mr. Miller seconded the motion. The motion was approved unanimously.
Scott Leber, Trustee – Chairman _________________________
Melissa Pelletier, Fiscal Officer