Attendance:

Trustees:
Scott Leber (Present)- Chairman
Michael Parker (Present) – Trustee
Jimmy Stewart (Present) – Trustee
Phil David (Absent) – Fiscal Officer
Andy Dunlap (Present) – Road Superintendent

Guests Present: Melissa Pelletier- Fiscal Officer Elect

Meeting to Order:

President Scott Leber called the meeting to order at 7:00 p.m. 

Pledge:

Mr. Leber asked everyone to stand and led the Pledge of Allegiance. 

Roll Call:

Roll call conducted by Fiscal officer Elect indicates Mr. Leber- present, Mr. Parker-present, Mr. Stewart-present, Mr. David-absent, Mr. Dunlap-present.

Minutes:

Mr. Stewart moved to approve the minutes for November 16, 2023, as corrected, Mr. Parker seconded the motion, motion carries through unanimous yes roll call of Trustees.  

Guests: Fiscal Officer Elect Melissa Pelletier was present at the meeting and asked to record minutes

Zoning Report:

Mr. David was not present to issue zoning report.

Road Superintendent: Andy Dunlap

Pressure Washer

Mr. Dunlap reported that the pressure washer was repaired and returned. A pump was the issue that caused the need for repair.

Drive Tires

Mr. Dunlap said new drive tires for the 2001 International plow truck have been purchased for 300.00/per tire. The tires are above satisfactory for this price and quality.

Bloomingville Cemetery

A burial at the cemetery occurred in the past weeks. Burial plots do not match the cemetery map. Confusion ensues for every burial request concerning plot location. Deeds must be included, and Mr. David is working on this issue. Mr. Dunlap asks about blank maps for the cemetery.

Mr. Stewart believes the map is on the computer system.

Mr. Parker suggests going to the Highway Department for Blank maps to resort maps.

Roadwork Plan

The 2024 Oxford Township Roadwork plan was introduced by Road Superintendent Andy Dunlap. Roads are listed in prioritization order and need of repair. Recycled material is not an option for roads as the price seems to be more expensive than the other options.

448 Asphalt Concrete Funded by Township

Thomas Road from Bryan to Strecker (last tar & chip 2010)

2,687 Ft. Long

20 Ft. Wide

53,740 Sq. Ft.

5,971 Sq. Yd.

Pave @ 2.5”

829 Ton of 448-1 Asphalt @ $70 per Ton =$58,052

100 Ton of # 411 Berm Stone @ $12.65=$1,265

Center-line Stripe .51 Miles X $600 per Mile = $306

Total $59,623

*Above Force Account Limit

Taft Road (existing stone road)

Pave 400 Ft. X 10 Ft.

4,000 Sq. Ft.

444 Sq. Yd.

6 inches Base Asphalt (301) 148 Ton @ $60 per Ton = $8,880

1.5 inches Top Asphalt ( 448-1) 37 Ton @ $70 per Ton = $2,590

4 inches x 18 inches 411 Berm stone 60 ton @ $12.65 per Ton =$759

Total=$12,229

Bryan Rd. Pavement Repair (preparation for tar & chip below)

200'X18'X2” 45 Ton 448-1 @ $70 per Ton= $3150

Total committed out of Township funds for Paving = $75,002

Centerline striping for tar & chip roads possibly funded by County:

Wood Rd. Center-line Stripe 2.74 Miles X $600 per Mile = $1,644

Huber Rd. Center-line Stripe .56 Miles X $600 per Mile =      $336

Bryan Rd. Center-line Stripe 1.53 Miles X $600 per Mile =    $918

                                                                                               $2,898

Total possible Township Commitment = $77,900

422 Seal  Coat (tar & chip) submitted for consideration of County funding

1. Wood Road from Ransom to Patten Tract last Paved 2018/2019

Patten Tract to Groton line, last Paved 2020 (receives heavy truck traffic and is already in need of preventive maintenance)

14,487 Ft. Long

20 Ft. Wide

289,740 Sq. Ft.

32,193 Sq. Yd.

Tar & Chip @ $1.75 per Sq. Yd. = $56,337.75

2. Huber Road (last tar & chip 2016)

2,950 Ft. Long

20 Ft. Wide

59,000 Sq. Ft.

6,556 Sq. Yd.

Tar & Chip @ $1.75 per Sq. Yd. = $11,473

3. Bryan Road (last tar & chip 2010)

8,093 Ft. Long

18 Ft. Wide

145,674 Sq. Ft.

16,186 Sq. Yd.

Tar & Chip @ $1.75 per Sq. Yd. = $28,325.50

4. Ransom Road from Mason to Scheid (last tar & chip 2012)

4,179 Ft. Long

19 Ft. Wide

79,401 Sq. Ft.

8,822 Sq. Yd.

Tar & Chip @ $1.75 per Sq. Yd. = $15,438.50

Total Tar & Chip for Consideration of County funding = $111,575

Reclamite for consideration of County Funding

5. Portland Road Paved 2023

2,103 Ft. Long

20 Ft. Wide

42,060 Sq. Ft.

4,673 Sq. Yd.

@ $1.25 per Sq. Yd. = $5,841

6. Taylor Road Paved 2022

4,748 Ft. Long

16 Ft. Wide

75,968 Sq. Ft.

8,441 Sq. Yd.

@ $1.25 per Sq. Yd. = $10,551

7. Campbell Street (Taylor to Mason) Paved 2022

2,077 Ft. Long

12 Ft. Wide

24,924 Sq. Ft.

2,769 Sq. Yd.

@ $1.25 per Sq. Yd. = $3,461

Reclamite Total =$19,853

Reclamite Total = $36,245

Total submitted for consideration of County funds = $147,820

Total Complete Project - $227,820

Mr. Parker and Mr. Dunlap will formalize a final estimate and plan and prepare a letter to the Commissioners for review and approval to be submitted to the Commissioners at the next Trustee meeting. 

Trustees:

Mr. Leber:

Mr. Leber has nothing to report currently.

Mr. Parker:

Mr. Parker and Mr. Dunlap visited the county engineer's annual township meeting on December 7, 2023.

Mr. Stewart:

Truck

James Johnson has yet to return his call on the inquiry of the used Freightliner. This vehicle is priced at $47,000.00 used. A new truck priced out is upwards of $250,000.00.

Logging

Mr. Stewart questions restrictions for loads of logging for roads.

Generator

Fresh Electric is giving an estimate for the generator. RKS from Norwalk has expressed that the 1800 RPM generator would be better than the 3600 RPM generator. Mr. Stewart believes the number for pricing on the generator is quoted at $36,000.00. Township insurance will cover 50% of the installation and 50% of the generator cost.

Trustees discussed pricing a Kohler and Generac generator. Kohler generators need servicing less. Mr. Stewart is going to investigate the RPM suggestions.

Fiscal Officer:

Not present to report anything.

Communications:

Issue 2 communications were sent to the township. None of these issues should affect Oxford Township, currently.

Old Business: 

Revisiting the generator issue occurred at the end of the meeting.

New Business

Trustees signed the annual road mileage certification as requested by the County Engineer.

Mr. Parker moved to pay the bills for $9,710.00, and Mr. Stewart seconded the seconded the motion, motion caries through unanimous yes roll call of Trustees.

Mr. Parker moves to adjourn, Mr. Leber seconds the motion, the motion carries, and the meeting adjourns.

Scott Leber, President                             Phillip M. David, Fiscal Officer